Request for council members' emails rife with difficulties
From The Longmont Times-Call: Request for council members' emails rife with difficulties
The Times-Call submitted a Colorado Open Records Act request March 24 for all e-mails from each Longmont City Council member’s account, giving the city until April 4 — seven more days than the three required by law — to round up the messages.
Longmont city clerk Valeria Skitt said that when her office received the newspaper’s request, she planned to burn each council member’s e-mails to a disc. But that didn’t work with some accounts. So Skitt told council members that either they could forward their e-mails to the public inbox — at email@example.com — or employees would do it for them if they provided passwords to their accounts.
Didn't work with some accounts? Hmmm...
Once the city finished the Times-Call’s open records request, how to get those files in a usable format also became an issue. Because the city uses Lotus Notes and because all the e-mails were sent to the public inbox, burning the messages to a disc wouldn’t do any good because the files wouldn’t be viewable on a computer without Lotus Notes.
The city can convert the e-mails to a text file, but doing so bogs down each e-mail with lines and lines of coding. Still, it was the only workable option, so the city gave the Times-Call a disc with the e-mails.
On that disc was one, 53-megabyte, 20,664-page document containing the text of the e-mails — a document the Times-Call still is combing through.
Let me get this straight... They spent 11 business days fulfilling this request by sending counsil member emails to a public inbox, then still resorted to converting the emails to a large text file for final presentation???? And this is blamed on Notes?
Let's see... All documents, Select All, Print All Documents in View, Print to a PDF driver...
Am I missing something here???